Expensify and NetSuite Integration: The Ultimate Guide

As businesses grow, managing expenses can be a cumbersome task. Keeping track of employee expenses, receipts, and reimbursement amounts can quickly become overwhelming, especially if you’re juggling multiple software solutions. That’s where Expensify comes in.

Expensify is an expense management software that simplifies the process of tracking expenses. It allows you to automate expense reporting and streamline the approval process. The platform is easy to use, and its pricing is affordable, making it an attractive option for small to medium-sized businesses.

That being said, if your company already uses NetSuite for accounting and financial management, it might be worth considering integrating Expensify with NetSuite. The integration allows you to sync data automatically, eliminating the need for manual data entry and reducing the risk of errors.

In this comprehensive blog post, we’ll take a closer look at Expensify and NetSuite integration. We’ll explore how Expensify works, the pricing options available, and the different integrations supported. We’ll also delve into the benefits of integrating Expensify with NetSuite and how it can save you valuable time and resources. By the end of this guide, you’ll have a solid understanding of how to use Expensify with NetSuite, how to submit expenses to NetSuite, and the documentation you need to get started. So, let’s dive in!

Expensify Integration with NetSuite

If you are looking for a seamless solution to efficiently manage your business’s expenses, the integration between Expensify and NetSuite could be what you need. This integration allows you to easily track and approve expenses, generate reports, and reimburse employees with NetSuite.

How Does Expensify Netsuite Integration Work

Expensify automates the expense management process, from receipt capture to reimbursement. The integration with NetSuite involves synchronizing Expensify expenses with NetSuite accounts. Expensify imports NetSuite accounts, expense categories, and classes and maps them to corresponding Expensify lists. In addition, this integration allows for customizable settings like Sync Eliminations, Multi-Currency, and so on.

Benefits of Expensify Netsuite Integration

  1. Automatic Data Transfer: The Expensify Netsuite integration ensures automatic synchronization of expense data between both solutions. This feature saves time and effort, which would otherwise be spent manually entering data into NetSuite ADP.

  2. Streamlined Workflow: With the integration of Expensify and NetSuite, the workflow to manage expenses has been streamlined. It reduces the need for manual intervention and negates data entry errors, which helps to ensure that everyone is on the same page.

  3. Easy Expense Tracking and Approval: You can easily and quickly track, approve, and manage your employees’ expenses through Expensify, which submits directly to NetSuite. This feature eradicates paper-based transactions, minimizing manual errors.

  4. Accurate Reports: Expensify generates detailed reports that are fully compliant with NetSuite and also provide insights into employee spend.

  5. Expense Policy Enforcement: The integration of Expensify with NetSuite offers business owners an opportunity to enforce company expense policies and guidelines and spot compliance issues in real-time.

In conclusion, the integration of Expensify and NetSuite streamlines expense management, eliminates errors, and increases accuracy. This integration allows you to focus on driving growth and profitability in your business by reducing the time and effort spent on expense management.

Expensify Pricing

When it comes to pricing, Expensify offers several options to fit different business needs and sizes. Here are some of the most popular plans:

Team Plan

The Team Plan costs $5 per active user per month, with a minimum of five users. It includes basic features like SmartScan, unlimited receipt storage, and easy reimbursement. This plan is perfect for small teams looking for a cost-effective solution to automate expense management.

Corporate Plan

The Corporate Plan starts at $9 per active user per month and includes advanced features like policy enforcement, control over expense reports, and customizable approval workflows. This plan is tailored to fit the needs of larger organizations with complex workflows.

Enterprise Plan

The Enterprise Plan offers custom pricing and features for companies with over 1,000 users. This plan provides a dedicated account manager, VIP support, and advanced customization options. It’s designed for enterprises that require a personalized solution to streamline their expense management.


For companies that only need Expensify occasionally, there is a Pay-per-Use option that charges $2 per submitted expense report. This plan is ideal for businesses with infrequent expenses, such as freelancers or solo entrepreneurs.

Free Trial

Expensify offers a 14-day free trial for all its plans. This trial doesn’t require a credit card, and it gives users the chance to test drive the features before committing to the service.

In conclusion, Expensify provides flexible pricing options that cater to different business sizes and needs. Whether you’re a small startup or an enterprise, Expensify has a plan that suits your budget and requirements. Plus, with a free trial, you can take the platform for a spin and see for yourself how it can save you time and money.

Expensify Integrations

Expensify is a powerful business tool that allows you to streamline your expenses and automate your accounting. However, to get the most out of Expensify, you’ll want to integrate it with other business tools. Here are some of the most popular Expensify integrations to consider:

1. NetSuite

NetSuite is an ERP (Enterprise Resource Planning) system that helps businesses manage their finances, inventory, and customer relationships. If you use NetSuite, integrating it with Expensify can save you a lot of time and hassle. With the integration, you can export your Expensify data directly to NetSuite, which eliminates the need for manual data entry and reduces the risk of errors.

2. QuickBooks

Another popular accounting tool, QuickBooks makes it easy to manage your finances, track expenses, and generate reports. Integrating it with Expensify can save you a lot of time and effort, as the integration allows you to import your expenses directly into QuickBooks. This not only helps you stay on top of your finances but also eliminates the need for manual data entry.

3. Xero

Xero is a cloud-based accounting software that helps small businesses manage their finances. Integrating it with Expensify can help you streamline your expenses and accounting even further. With the integration, you can automatically export your expenses from Expensify to Xero, which eliminates the need for manual data entry and reduces the risk of errors.

4. Salesforce

Salesforce is a powerful CRM (Customer Relationship Management) tool that helps businesses manage their sales, customer service, and marketing. Integrating it with Expensify can help you streamline your sales processes even further. With the integration, you can automatically create sales receipts in Salesforce from your Expensify expenses, which saves you time and effort.

In conclusion, Expensify is a versatile tool that can be integrated with other business tools to streamline your workflows and reduce the risk of errors. Whether you use NetSuite, QuickBooks, Xero, or Salesforce, integrating them with Expensify can save you a lot of time and hassle.

Expensify International

Expensify is not only useful for businesses operating within the United States, but it is also beneficial for international businesses. The app can be used by companies worldwide, and it supports multiple currencies, giving businesses the flexibility they need when dealing with overseas clients.

Currency Conversion

Expensify’s currency conversion feature allows companies to convert expenses incurred in foreign currencies into their local currency. The platform can handle over 160 currencies and updates exchange rates hourly, ensuring accuracy of transactions.

Automatic Tax Calculation

The app’s automatic tax calculation also makes it easy for businesses to comply with foreign taxation laws. Expensify automatically calculates tax rates based on the country of the transaction, taking the headache out of tax compliance. This feature reduces the time and effort companies spend manually calculating taxes, making it easier for businesses to focus on their core operations.

Language Localization

Expensify is also available in multiple languages, making it easier for companies that operate in non-English speaking regions. The app is localized to German, French, Spanish, Italian, Portuguese, and Dutch. This feature enables employees to complete expense reports in their native language without worrying about language barriers.

Benefit of Expensify International

Expensify’s international capabilities make it a worthy investment for companies that do business globally. Streamlining expense reports while also accommodating foreign currency and language requirements can save a lot of time, increase accuracy, and improve efficiency. Expensify’s international capabilities are just one way the app ensures customer satisfaction, regardless of their location.

In conclusion, Expensify’s international features not only cater to the needs of local companies but make it an essential tool for international companies as well. With multiple currency support, automatic tax calculation, and language localization, businesses can file expense reports quickly and accurately while operating internationally. Expensify’s worldwide capabilities make it a top choice for businesses looking to manage expenses effectively.

Expensify for Nonprofits

Expensify is a powerful tool that can help nonprofits streamline their expenses and accounting processes. With Expensify, nonprofits can easily track and manage their expenses, automate their workflows, and get real-time insights into their finances.

Benefits of Expensify for Nonprofits

Expensify offers several benefits to nonprofits, including:

Easy Expense Tracking

Expensify makes it easy for nonprofits to track their expenses. Whether they are reimbursing employees for travel expenses or tracking expenses for fundraising events, Expensify allows nonprofits to track expenses on-the-go using their mobile devices.

Automate Workflows

Expensify can automate many workflows, including receipt capturing, coding, and reimbursement. This automation can save nonprofits valuable time and money and reduce the risk of errors in expense tracking.

Real-Time Insights

Expensify provides real-time insights into nonprofits’ finances, allowing them to monitor their expenses, cash flow, and financial health in real-time. This information can help nonprofits make informed decisions about their finances and lead them to make smart choices.

Tips for Nonprofits Using Expensify

There are a few tips that nonprofits should keep in mind when using Expensify:

Set Up a Company Policy

Nonprofits should create a company policy for expense tracking and reimbursement. This policy should cover the types of expenses that are eligible for reimbursement, the maximum amount of reimbursement per expense, and the process for submitting expenses.

Encourage Employees to Use Expensify

Nonprofits should encourage their employees to use Expensify, especially if they travel frequently or attend fundraising events. Expensify makes it easy for employees to submit expenses on-the-go, ensuring that they don’t forget to submit receipts or expense claims.

Use Reports to Monitor Expenses

Expensify offers several types of reports that nonprofits can use to monitor their expenses. These reports can help nonprofits identify trends, monitor employee spending, and make informed decisions about future expenses.

In conclusion, Expensify can be an incredibly valuable tool for nonprofits, especially those that need to track expenses and manage their finances. With the right approach, nonprofits can use Expensify to streamline their workflows and get real-time insights into their finances.

Expensify Sync to NetSuite

Expensify Sync to NetSuite allows for seamless synchronization of expense data from Expensify into NetSuite, an enterprise resource planning (ERP) software platform. This integration enables businesses to manage their expenses and accounting better, resulting in streamlined financial processes.

How Does Expensify Sync to NetSuite Work

Expensify Sync to NetSuite works by integrating Expensify and NetSuite through a cloud-based connector. The connector facilitates the transfer of expense data created in Expensify to NetSuite, ensuring that expenses are accurately recorded and accounted for in both systems.

The integration provides real-time visibility into expense transactions, enabling managers to monitor expenses from a single dashboard. It also reduces manual data entry and minimizes human errors, making the expense management process more efficient.

Benefits of Expensify Sync to NetSuite

Expensify Sync to NetSuite offers several benefits to businesses, including:

  • Automated Expense Management: The integration automates the expense management process, reducing the need for manual data entry, and increasing efficiency.

  • Seamless Integration: The cloud-based connector provides seamless integration, ensuring that expenses recorded in Expensify are accurately reflected in NetSuite in near real-time.

  • Improved Visibility: With the ability to monitor expenses from a single dashboard, managers have real-time visibility into expense transactions, making it easier to control expenses and ensure compliance.

  • Reduced Errors: The integration minimizes human errors, ensuring that expenses are accurately recorded in both systems, reducing mistakes in accounting.

Expensify Sync to NetSuite is an essential integration for businesses looking to streamline their expense management processes. With its ability to automate the expense management process and provide real-time visibility into expenses, businesses can improve financial productivity and efficiency, reduce errors, and comply with accounting standards.

Netsuite Expense Management

As an accounting and ERP software, Netsuite has many features that make it useful for businesses, including expense management. With Netsuite expense management, you can track expenses incurred by employees, monitor budgets, and ensure compliance with corporate policies. Here are some of the benefits of Netsuite expense management:

Improved Control

Netsuite expense management allows you to set rules and guidelines for how employees can make expenses. For example, you can set limits on the amount of money employees can spend on travel, meals, and other expenses. You can also restrict the types of expenses employees can make. This ensures that employees are spending company money within the guidelines, which helps to prevent fraud and unnecessary expenses.

Easy Tracking

With Netsuite expense management, you can track expenses in real-time. This means that you can quickly see how much employees are spending and on what. This allows you to make informed decisions about whether to approve expenses, and it also makes it easier to allocate expenses to the correct accounts.

Streamlined Approval Process

The Netsuite expense management system provides a streamlined approval process, which means that expenses can be approved quickly and easily. Instead of having to track down multiple approvers and wait for manual approvals, you can automate the approval process using Netsuite. This reduces the time it takes to approve expenses and speeds up the reimbursement process for employees.


Netsuite expense management provides flexibility in terms of how expenses are submitted, recorded, and approved. Employees can submit expenses using a variety of methods, including mobile apps, email, or through the Netsuite system. This makes it easy for employees to submit expenses on-the-go, which can help to streamline the process and reduce the likelihood of forgotten expenses.

In summary, Netsuite expense management is a powerful tool for businesses looking to improve control over expenses, streamline approval processes, and track expenses in real-time. By using this system, businesses can reduce costs and ensure compliance with corporate policies.

How Much is Expensify Per Month

Expensify is a popular expense tracking and management software that helps businesses and individuals control their expenses. It eliminates the need for manual expense reports by automatically scanning receipts and submitting them for reimbursement.

If you’re considering using Expensify, you might be wondering how much it costs. The good news is that Expensify offers several pricing plans to cater to different types of users.

Team Plan

For teams with up to five members, Expensify offers a free plan that includes unlimited receipt scanning, expense tracking, and basic integrations. If you have more than five members in your team, you’ll need to upgrade to the Team plan, which costs $5 per user per month. This plan includes all the features of the free plan, plus advanced integrations, policy enforcement, and custom approval workflows.

Corporate Plan

The Corporate plan is suitable for larger teams or businesses with specific needs. It costs $9 per user per month and comes with advanced features such as company card management, advanced policy enforcement, and custom branding.

Enterprise Plan

Expensify’s Enterprise plan is designed for businesses that require a more customized solution. The pricing for this plan is tailored to each individual company, and it includes all the features of the Corporate plan, plus additional customizations, integrations, and support.

In conclusion, the cost of Expensify depends on the plan you choose and the number of users in your team. Fortunately, Expensify offers flexible pricing plans to cater to different types of users, from individuals to large corporations. With Expensify, you can easily manage your expenses, improve compliance, and save time and money.

NetSuite Cloud Accounting Pricing

If you’re looking to switch to NetSuite cloud accounting from Expensify and want to know more about its pricing, you’re in the right place. NetSuite offers flexible pricing plans to meet the unique needs of your business. The pricing structure is based on your business size and the features you need.

Small Business Pricing

For small businesses with fewer than 1,000 employees, the NetSuite cloud accounting pricing starts at $999 per month. This plan includes financial management, inventory management, order management, procurement, and billing. It also includes one user license, with additional user licenses available at an extra cost.

Mid-Market Pricing

For mid-sized companies with 1,000 to 10,000 employees, NetSuite offers the mid-market pricing option. This plan starts at $2,499 per month and includes features such as advanced financial management, hire-to-retire human resources management, project management, and revenue recognition. Additionally, the plan includes five user licenses, with additional user licenses available at an extra cost.

Enterprise Pricing

For large enterprises with over 10,000 employees, NetSuite provides an enterprise plan. The pricing for this option isn’t available on their website. It includes advanced procurement, fixed asset management, and budgeting and forecasting options. Moreover, the enterprise plan comes with unlimited user licenses and dedicated account management.

Customizable Solutions

NetSuite cloud accounting pricing is customizable, meaning you can tailor-make your pricing plan to suit your business’s specific needs. By providing extra features, such as SuiteCommerce, Marketing Automation, and CRM, NetSuite delivers a complete business management suite that grows with your business.

In conclusion, pricing for NetSuite cloud accounting varies based on your business size, specific needs, and desired features. For small and mid-sized businesses, the pricing plans are available on their website. Customizable solutions are also available to meet your company’s unique needs. Hence, it’s worth exploring all the options to find the best plan that fits your organization’s budget.

Does Expensify Work with NetSuite

Expensify is a cloud-based software that automates expense management for businesses of all sizes. NetSuite, on the other hand, is a cloud-based enterprise resource planning (ERP) solution. Both of these software solutions are beneficial for businesses. But, the question is, do they work together?

Integration of Expensify with NetSuite

The answer is yes! Expensify can work seamlessly with NetSuite to simplify expense management, streamline financial processes, and increase productivity. With just a few clicks, businesses can integrate Expensify with NetSuite to sync expense data, eliminate manual data entry, and reduce the risk of errors.

Benefits of Integrating Expensify with NetSuite

The integration of Expensify with NetSuite brings numerous benefits to businesses, such as:

1. Streamlined Expense Management

The integration ensures that all your expenses are automatically captured and recorded in NetSuite’s accounting system, reducing the risk for data errors.

2. Transparent Financial Processes

By integrating your company’s expense management system with NetSuite, you can access real-time financial data. This allows for real-time tracking of expenses, thereby helping you make informed decisions.

3. Eliminating Manual Data Entry

The integration ensures that all expenses are accurately recorded in the system, eliminating the need for manual data entry. This means businesses can save hundreds of hours that would have been spent on manual data entry.

4. Increased Productivity

With a streamlined expense management system, teams can concentrate on their core tasks, leading to increased productivity, better decision-making, and higher returns on investments.

In summary, the integration of Expensify with NetSuite is a smart move for businesses looking to optimize their accounting and financial processes. With the integration, you can streamline your expense management system for efficiency and transparency. It’s easy to use and offers exceptional benefits for businesses of all sizes.

So, don’t hesitate any longer! Try integrating your Expensify expense management system with NetSuite today and experience streamlined accounting and financial processes first-hand.

Who Does Expensify Integrate With

Expensify is a powerful expense management tool that can streamline your accounting processes and eliminate the need for manual data entry. Expensify also integrates seamlessly with a variety of other software solutions, making it a versatile tool for businesses of all sizes. Let’s take a closer look at who Expensify integrates with.

Accounting Software

Expensify integrates with a variety of popular accounting software solutions, such as QuickBooks, Xero, and Netsuite. This integration allows for the automatic transfer of expense data, saving you time and reducing the risk of errors. Expensify makes it easy to categorize expenses and create detailed reports that can be exported to your accounting software.

CRM Solutions

Expensify also integrates with popular CRM solutions like Salesforce and HubSpot. This integration allows you to track expenses related to sales and marketing activities, giving you a complete picture of your customer acquisition costs.

Payment Providers

Expensify can also integrate with payment providers like PayPal, allowing for easy reimbursement of employee expenses. With Expensify’s SmartScan technology, employees can quickly submit expense reports and receive reimbursement through their preferred payment provider.

Travel Software

Expensify also integrates with popular travel software solutions, such as TripIt and Lyft. This integration allows employees to automatically submit expenses related to travel and transportation, making it easy to keep track of all travel-related expenses in one place.

In conclusion, Expensify is a versatile tool that integrates with a variety of other software solutions. Whether you’re looking to streamline your accounting processes, track customer acquisition costs, or simplify your travel expense reporting, Expensify has you covered. With Expensify’s robust integrations, you can save time, reduce errors, and gain valuable insights into your company’s expenses.

How do I submit expenses to NetSuite

Submitting expenses to NetSuite is a breeze when you know how to do it. Here, we’ll take you through the step-by-step process of submitting expenses to NetSuite and get reimbursed in no time.

Set up your expenses

Before you submit expenses in NetSuite, you must first set up your expenses. To do this, you need to ensure that your expense account has the correct settings configured. Go to the Home>Lists>Accounting>Accounts menu and select the expense account. From the account settings page, ensure that the default expense report template is correctly configured.

Create an expense report

Now that your expense account is set up, it’s time to create an expense report. From the NetSuite dashboard, navigate to Create>New expense report. Fill in the necessary expense report fields such as date, report type, and currency.

Add line items

To add an expense item, click the Add button and select the type of expense item, such as mileage or meals. Enter the details of the expense item like the date, amount, and vendor, then ensure that the correct expense account is selected.

Submit the report

Before you submit the report, review it carefully to ensure that all details are correct. Make any necessary changes, and then click Submit report. Once submitted, the report will go through the approval process and get reimbursed if approved.

Submitting expenses to NetSuite is that simple. By following the steps above, you can submit your expenses quickly and easily, without any hassle. Remember to use the correct expense account, add accurate line items and review your report before submitting it. Happy expensing!

Expensify Netsuite Integration Documentation

Expensify is a cloud-based expense management software, while Netsuite is a cloud business management suite that includes accounting and enterprise resource planning tools. Combining these two powerful tools can help you manage your expenses from start to finish with ease. Integrating Expensify with Netsuite allows you to automate the process of expense tracking, approval, and reimbursement by seamlessly syncing data between the two systems.

Setting up the Integration

To get started with Expensify Netsuite integration, you need to first ensure that you have valid credentials for both Expensify and Netsuite. Then, you should follow the step-by-step documentation to set up the integration.


Before you start setting up the integration, you need to ensure that your Netsuite account is set up correctly to allow integration with other third-party apps. You may need a Netsuite Administrator account to enable the integration-specific permissions that are required for the integration to work seamlessly. The integration can only be installed by an Administrator-level user.


Once you’ve met all the requirements, you can easily configure the integration by following the detailed instructions provided in the documentation. You’ll typically need to go through the following steps:

  1. Configure the Netsuite settings
  2. Configure the Expensify settings
  3. Set up the sync options
  4. Test and verify the integration

Advantages of Integration

Integrating Expensify with Netsuite has several advantages. Firstly, it removes the need for manual data entry of expenses and avoids the possibility of errors and duplication. Secondly, it improves accuracy and speeds up the reimbursement process for employees. Lastly, it provides real-time visibility for managers to analyze and monitor expenses.


In case you encounter issues or have any questions while setting up the integration, the documentation provides useful resources for obtaining support. You’ll find helpful FAQs, detailed troubleshooting guides, and community forums where you can ask for help from other users.

In conclusion, the Expensify Netsuite integration provides an efficient solution for managing business expenses. With its comprehensive documentation, setting up the integration is a breeze. This integration can save time, improve accuracy, and provide real-time visibility, making it an excellent tool for business owners and managers.

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